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One of the things that many 小企业主s dread is the administrative 和 accounting tasks the law requires for running their small business. But if you keep up on accounting matters throughout the year, it won’t seem like such an overwhelming burden at the end of your 财政年度.

为什么要关上书本?

The term “closing the books” means that all financial transactions for the 财政年度 are wrapped up, 巩固和报道. This will show what income 和 expenses were generated 和 the company’s 利润或损失 在这段时间里. Delineating these figures one year from the other ensures that the previous year’s figures aren’t carried over, potentially skewing an accurate accounting picture.

作为一个 小企业主, you can use this time 和 information to review the health of your business 和 get a good financial underst和ing of the past year. It sets you up for the next business year 和 provides you with the necessary information to 文件的税收 今年的.

If you are ready to close your books for your year-end, here is a simple eight-step checklist to get prepared.

1. Make sure all projects 和 orders are invoiced 和 collected

在你合上书之前, you must close out the financial year by ensuring that everything is invoiced out 和 all 收入记录. For those who haven’t yet paid invoices, send out reminders to get payments in as soon as possible. This gives you time to determine if the payment will not be not forthcoming, 这样你就有能力 写下来.

2. Make sure all 承包商, vendors, 员工, 和其他 bills are paid 和 up to date

在年底结帐前, make sure that you have paid all unpaid vendors, 承包商, 员工, 和其他 金融义务.

3. 对所有业务费用进行分类和记录

Make sure that all previous year’s expenses are recorded 和 properly categorized so you can easily locate those that are allowable for 减税. It is also critical to ensure that all personal 和 business expenses are kept separate.

4. Make sure that your bank accounts 和其他 accounts reconcile with your income 和 expenses

While your income 和 expenses must be continually updated, they must also match your bank account 和 credit card statements. Even if you are using business bookkeeping software, it is a good idea to double-check all your numbers.

5. 检查你的工资税

Before closing your books, you need to ensure that your monthly 和 year-end payroll expenses match. This should be done as part of reconciling your expenses 和 before you 申报所得税 今年的. If you have questions about your payroll taxes, make sure to speak with a tax professional.

6. Verify employee 和 independent contractor information

Make sure that you have all correct forms on file, including W-4s W-9s 适用于雇员和独立承包商. It is important that you have the correct information for your 员工 or 承包商 to ensure that their W-2和1099表格 are going to the proper place, especially those who no longer work for the company. You may wish to send an email around to all current 和 former 员工 to ensure that your information is updated 和 correct.

7. 进行存货盘点

你需要知道你的 最后的库存数 在你合上书的那天. 作为一个 小企业主, you should record inventory at the beginning 和 end of each year. This information will give you the beginning inventory numbers for the following year 和 is also required on tax forms.

8. 运行你的财务报表

你的 损益表 资产负债表 will give you a good overview of your business’s financial position at the end of the year. Once your general ledger balances are correct, you are ready for next year. And these will help make your taxes less of a burden. You can now set your lock date 和 close your books.

While closing the books at year-end 和 performing other required administrative tasks for your small business may seem daunting, underst和ing how the process works 和 what is required takes away some of the mystery of 小企业主ship. There are also many accounting software programs on the market that allow a 小企业主 the ease of automation when it comes to closing the books at year-end.

作者(年代)

瑞安达菲头像

瑞安达菲 is an attorney based in Charlotte, North Carolina. Ryan attended Villanova University School of Law.

律师,LegalVerb
一个人用计算器计算年终税